Scottish Clans of the South, Inc.
BY-LAWS

NAME AND LOCATION

1.1 The name of this organization shall be: "Scottish Clans Of The South, Incorporated" hereinafter known as "SCOTS".

1.2 The principal address of the organization is: 1395 Crab Creek Road, Hendersonville, NC 28739. The mailing address shall be P.O. Box 1939, Hendersonville, NC 28793. The address may change when the office changes physical location with no need to amend the by-laws.

ARTICLE II
PURPOSE

2.1 It shall be the purpose of this organization to educate people about the culture, heritage and contributions of the Scots and Scots-Irish; to promote the perpetuation of Scottish culture, traditions, customs, history, literature and music; and to provide venues for the recognition and celebration of their rich legacy through educational, performance, and/or athletic events that encourage local, national and international interest and participation.

ARTICLE III
MEMBERSHIP AND DUES

3.1 Annual membership in SCOTS shall be available to any individual who displays an interest in and is supportive of the purpose and objectives of the organization, and who has paid his/her annual dues.

3.2 Membership dues are due and payable on or before the date as set for the annual meeting in January of each year.

3.3 The annual membership shall run from January 1 through December 31 3.4 A member in good standing is one who has paid their dues and is entitled to one vote.

3.5 Annual dues for SCOTS shall be set by vote of the membership.

3.6 Other membership classifications may be designated at the discretion of the Board of Directors.

ARTICLE IV
GOVERNMENT

4.1 The Executive Committee, hereinafter known as "EC" shall consist of four officers duly elected from the membership.

4.2 The EC shall have the power to determine policy and procedures to implement the purpose stated in Article II of these By-Laws.

4.3 The term of office for EC members shall be 2 years. EC members may be re-elected.

4.4 A vacancy during the year on the EC shall be filled by appointment by the EC for the period of the unexpired term.

4.5 Sitting EC members can only be removed from office with just cause and by agreement of two-thirds of the EC.

ARTICLE V
MEETINGS

5.1 There shall be an Annual Meeting of the membership held in January of each year for the purpose of electing the EC members and for conducting other business as required.

5.2 Regular meetings of the membership shall be scheduled as deemed necessary by the EC.

5.3 EC meetings are open to the membership and to the public for information only.

5.4 The quorum for voting at all scheduled EC and membership meetings shall be by simple majority of those present.

5.5 A scheduled meeting is one that all involved parties have been given at least two weeks notice.

ARTICLE VI
ELECTIONS

6.1 Election of the EC shall be held during the Annual Meeting of each election year.

6.2 The EC shall appoint a nominating committee consisting of three members to prepare a slate of candidates. No name shall be placed in nomination without the consent of the individual.

6.3 The nominating committee is to present its slate of candidates to the membership one month prior to the election date. Other nominations may also be made from the floor.

6.4 Election of the EC shall be by written ballot.

ARTICLE VII
RESPONSIBILITIES

The President shall:

7.1 Be the principal executive officer of, and shall supervise, the organization in accordance with these by-laws and under the guidance of the EC.

7.2 Chair general membership and EC meetings.

7.3 Not vote unless to break a tie.

The Vice-President shall:

7.4 In the absence of the President, preside at general membership and EC meetings, and exercise all duties and powers of the office of President.

7.5 Chair the membership committee.

7.6 Perform necessary duties and/or assignments that the President and/or EC may designate.

The Secretary shall:
7.7 Issue notice of meetings as set forth in these by-laws and as directed by the EC and shall be responsible for recording and maintaining minutes of these meetings.

7.8 Have charge of all non-financial books and papers of the organization.

7.9 Perform all other such duties as are incidental to the office.

The Treasurer shall:
7.10 Have custody of and maintain the financial records, monies and securities of the organization in accordance with standard accounting practices.

7.11 Sign all financial records, checks and statements of the organization as directed by the EC.

7.12 Prepare and present a financial report at each scheduled EC and membership meeting.

7.13 Present all records of finance to the EC for their examination and approval as often as they require.

7.14 Perform all other such duties as are incidental to the office.

ARTICLE VIII
COMMITTEES

8.1 Membership Committee:
The membership committee is a standing committee that shall assist the Vice-President in maintaining membership records and in the recruiting of new members.

8.2 Volunteer Committee:
The volunteer Committee is a standing committee. It shall be responsible for recruiting and training volunteers to work at the events organized by SCOTS and to be active representatives of SCOTS at community and other events

8.3 Nominating Committee:
The nominating committee shall be appointed as set forth in Article 6.2

8.4 Auditing Committee:
The auditing committee shall be appointed as set forth in Article 9.2

8.5 Other Committees:
Other committees shall be created by the EC to accomplish the purposes and goals as set forth by the SCOTS organization.

ARTICLE IX
FINANCES

9.1 The fiscal year of the organization shall be from January 1 through December 31.

9.2 An auditing committee of three persons shall be appointed by the EC to audit the financial records of the organization and present the results at the annual meeting in January.

9.3 Funds of the organization shall be maintained in a United States Insured bank, and the President and Treasurer shall be authorized individually to draw upon the funds.

9.4 Disbursal of all funds must be approved by the EC or through pre-approved committee action.

9.5 All incoming funds will be used in the furtherance of the purpose and the goals of the SCOTS organization.

9.6 Membership in the organization is considered voluntary and members shall receive no compensation either directly or indirectly for services rendered. Members may be reimbursed for approved out-of-pocket expenses.

ARTICLE X
DISSOLUTION

10.1 In the event of dissolution all residual assets of SCOTS shall be distributed to one or more of the organizations selected by SCOTS which is, as itself, a tax-exempt organization as described in Section 501(c)(3) and 170(c)(2) of the effective Internal Revenue Code.

ARTICLE XI
AMENDMENTS

11.1 These By-Laws may be amended at any scheduled membership meeting of SCOTS by a simple majority vote of the members present and providing that the proposed amendment(s) has been submitted to the membership in writing at least 30 days prior to the scheduled meeting.

11.2 By-Laws adopted or amended shall become effective at the next regularly constituted meeting.

These By-Laws were approved at the Annual General Membership Meeting of the Scottish Clans of the South, Inc. on January 15, 2006.

Signed

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2006 BALLOT

The undersigned_____________________(print name)
Approves of the ballot: _____________
President: Bruce Hatfield
Vice-President: Morgan Woodward
Secretary: Sharon Kincaid
Treasurer: Sue Myers
Disapproves of the ballot: _________________

Signed: __________________________
Date: ______________

2006 BALLOT WRITE-IN CANDIDATES The undersigned (print name)________________________ issues the following write-in candidates:
President: ________________________________
Vice-President: ________________________________
Secretary: ________________________________
Treasurer: ________________________________

Signed: ___________________________
Date: ___________________________